Taming Google Workspace (G Suite) - An Administrator Guide

A brief video explaining what we are going to learn in this course - Google Workspace (G Suite) Administration.

Similar to G Suite, all Google Workspace plans provide a custom email for your business and include collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites and more.

In this lesson, we will be looking at what the point of Google Workspace (G Suite) is, why you might want to use it and what you can expect from Google Workspace (G Suite) in terms of uptime and functionality.

We look at all the various deployment checklists you might need, including a change management guide and many other resources for Google Workspace (G Suite)

Day 0–30:

Set up user accounts and Gmail for your pilot IT staff so they can start using Google Workspace in their daily work. Plan your organization's data migration, mobile, and authentication strategies. And announce the upcoming transition.

Day 31–60:

Create user accounts to route messages for a selection of early adopters (approximately 5% of your users). Migrate their emails, calendars, and contacts to Google Workspace, and set up their mobile devices. Continue to build your organization’s awareness about the transition, and plan your help desk operations.

Day 61–90:

Create Google Workspace accounts for your remaining users. Complete the migration of users’ data. After that, you can route all users' email to Gmail. Finally, prepare your go-live communications, training, and support for users.

In this lesson, we register a domain to use for your Google Workspace (G Suite) Trial. We use a couple of tools to find the best domain for ourselves, to check that the social media handles are available. We then add the nameservers for the new domain into NameCheap to point to our hosting on SiteGround.

In this lesson, we register a domain to use for your Google Workspace Trial. We use a couple of tools to find the best domain for ourselves to check that the social media handles are available. We then add the nameservers for the new domain into NameCheap to point to our hosting on SiteGround.

During this lesson you will be asked to sign up for a trial of Google Workspace Business, that will give you 14 days to test, if you would like, you can email me on [email protected] and we can extend your trial by 30 days.

In this lesson, we add the MX records to the Google Workspace trial. Please make sure that you do not change your MX records if this is a live domain with mail that is coming in and out as this will mess with your mail flow.

In this lesson, we set up the SPF records for your Google Workspace account. Setting your SPF records should not be changed if this is a live domain, as it will stop your domain being trusted as a valid source of emails.

In this lesson, we will be adding DKIM records to Google Workspace.

In this lesson, we set up our DMARC policies to protect our Google Workspace (G Suite) mails. 

This lesson looks at the Google Workspace (G Suite) DNS settings you will need to setup to get Google Workspace (G Suite) to work correctly.

DMARC is an integral part of your email security in Google Workspace (G Suite). Make sure you look at how it works before enabling it. But make sure your Gmail is properly secure to protect your company and your clients.

Testing a local DMARC parsing server for Google Workspace (G Suite).

Run each of these lines one at a time

########### Installing Docker on Ubuntu

sudo apt update

sudo apt install apt-transport-https ca-certificates curl software-properties-common

curl -fsSL https://download.docker.com/linux/ubuntu/gpg | sudo apt-key add -

sudo apt-key fingerprint 0EBFCD88

sudo add-apt-repository "deb [arch=amd64] https://download.docker.com/linux/ubuntu $(lsb_release -cs) stable"

sudo apt update

apt-cache policy docker-ce

sudo apt install docker-ce

sudo systemctl status docker

############ Install Docker compose

sudo curl -L "https://github.com/docker/compose/releases/download/1.26.0/docker-compose-$(uname -s)-$(uname -m)" -o /usr/local/bin/docker-compose

sudo chmod +x /usr/local/bin/docker-compose

docker-compose --version

############ Running Hello World

sudo docker run hello-world

############ Running the YML file

sudo docker-compose up -d

sudo docker-compose up

In this lesson, we look at what the best Google Workspace Edition is for you and your company.

Business Starter—Professional productivity suite with 30 GB storage per user

Business Standard—Enhanced productivity suite with 2 TB pooled storage per user

Business Plus—Advanced productivity suite with 5 TB pooled storage per user

Enterprise Essentials—Collaboration and video conferencing with enterprise-grade security and management, and seamless integration with your existing email solution.

Enterprise Standard—Complete suite of productivity and collaboration apps with flexible storage, and enterprise-grade security and management.

Enterprise Plus—Complete productivity and collaboration with flexible storage and the most advanced security and compliance controls.

You have a bright and shiny new Google Workspace (G Suite), but you need help? This lesson will explain all the ways you can get help from us, your reseller or from Google.

In this lesson, we start locking down the Gmail section of Google Workspace. We focus in this lecture on the User Settings for Gmail.

Google Workspace (G Suite) Catchall

Google Workspace (G Suite) Default Routing

Google Workspace (G Suite) Quarantines

Google Workspace (G Suite) Safety Settings

Google Workspace (G Suite) - Setup and End User Access

Google Workspace (G Suite) Spam, Phishing and Malware Settings

Google Workspace (G Suite) Compliance Settings

Google Workspace (G Suite) Routing

Google Workspace (G Suite) Securing your Google Drive

Google Workspace (G Suite) - Google Drive Settings

Google Workspace (G Suite) Google Calendar Settings

In this lesson, we set up some organisational units for your company.

In this lesson, we add Google Cloud Identity free to the domain and then turn off the auto assigning of licenses for all the users. We also look at the managing of apps per OU.

In this lesson, we add users to Google Workspace. We use a simple method to add individual users and we also upload in bulk with a CSV file.

In this lesson, we edit some users, assign licenses, suspend, and delete.

In this lesson, we look at a simple way of creating groups for yourself and then move onto the using labels.

In this lesson, we start dealing with Google Groups for Business. Along with Access settings and membership permissions. We also look at the sharing settings for groups.

In this lesson, we play with more settings. Including moderation, spam, subject prefix, permissions and content control.

In this lesson, we start working with the Google Groups and see the various options we have.

In Google Workspace, you need to lock down and open up certain sections. This is a simple method to get your settings set up very easily and simply.

In this lesson, we set up access groups in Google Workspace Admin to allow us to allocate apps to specific users.

In this lesson, we look at the method of installing GAM on your Windows computer and how to run your first script.

In this lesson, we look at the simple methods of using a cheat sheet and add, edit and delete users from your Google G Suite domain.

In this lesson, we continue from the last and play with the email aliases, adding and removing licenses, and undeleting users.

In this lesson, we look at the first couple of steps of setting up the Google G Suite Sheet to create a script to add users in bulk.

In this lesson, we go further into the spreadsheet, including removing spaces and dashes from the email addresses that we are generating.

In this lesson, we create a script to add users in bulk. We then formulate it in Sheets, so that we can copy and paste the script and run a script using GAM to add many users at the same time.

In this lesson, we finalise the running of the GAM scripts from Sheets. We add G Suite business licenses to all the users in 10 seconds.

In this lesson, we look at what we are going to achieve with the Google Sheet once we finish putting it together and start putting the sheet together.

In this lesson, we work on the Google Sheet and work more on the script to add users to the Active Directory.

In this lesson, we finally assemble the script and add all the users to the Active Directory in 10 seconds.

Now that we have synced to the Microsoft Active Directory, we can sync those users to Google G Suite. We start by installing the software.

We start configuring the software and go through the various elements to explain what can be done and real-life examples.

We continue setting up the software. It is quite a lot of info but once it is set up you will be able to just leave it.

The fun now starts when we sync to the cloud and the software removes Organisational units that we are not using and adds users to the Google Cloud.

We can now run the scripts from the command line and then we also schedule the syncing. And then we finish this section.

Your Google Workspace looks bland. Let's make it better with a company logo!

Your staff's photos in Google Workspace are not pretty, so we will add photos to each staff member.

Can you remember the full URL of your Google Workspace Gmail or calendar for your company? Nope me neither. Let's customise it so it is easier.

Using G Suite without the Google Vault to monitor emails. This trick allows you to bcc all emails into your inbox so that you can monitor your staff. Please make sure that you check your country's legal implications before doing this.

What permissions do you want your staff to have in terms of migrating their docs to a shared drive? We will look at that here.

We work with Shared Drives in this lesson and look at the various ways of managing access to the drives.

We look at the differences between Backup and Sync & Drive File Stream. We also look at how to disable addons for your Google Docs.

So you want to allow people to submit templates to your companies G Suite? Then this is the video for you.

We add a new free domain to our Google G Suite. Once there we look at how to receive on a domain alias and also how to send from a domain alias email.